Learnerships > Step by Step guide 2 Implementing Learnerships

Step by step guide to implementing learnership 1. Submit a letter of intent A letter of intent is a commitment from employers to participate in learnerships It must be send for the attention of the Regional Manager of the W&RSETA It should be submitted in a company letterhead (including the SDL number) and the following documents be attached: Evidence of accreditation from the selected training provider Number of learners to participate Provincial and demographic breakdown of the learners Letter of Intent (Microsoft Word 148kb) 2. Letter acknowledged by the W&RSETA After receipt of the letter of intent, the Regional Office will forward an acknowledgement letter to the employer. 3. Workplace evaluation conducted by the seta The W&RSETA will then conduct the workplace evaluation to ensure that the workplace is conducive for implementation of Learnerships prior to commencement of the learnerships. Should an employer not meet the requirements, the W&RSETA will then made recommendations for changes and assist the employer to reach the desired condition to implement learnerships. A self evaluation document can be accessed by employers for pre-assessment. 4. Approval or recommendations based on the results of the workplace evaluation. The results of the workplace evaluation will inform the evaluation committee of the workplace’s readiness to implement learnerships. These results will not entirely affect the approval of the letter of intent however; it will contribute towards the decision of the evaluation committee. 5. Forward approval to the stakeholder The Regional Office will ensure that all approved letters of intent are forwarded to the employer to commence with the processes following implementation of learnerships e.g. recruitment of learners. 6. Conduct capacity building to the employer/service provider All employers and training providers who have been selected for implementation of learnerships will be taken through a capacity building workshop to enhance their capacity regarding processes to be followed during implementation of learnerships. 7. Placement Assessment This is the process that ensures individuals selected to a Learnerships programme are: Best fit candidate Able to cope with the level required on the Learnerships programme Meet the Learner Competency Profile Return on investment – motivational and organizational fit Suitable candidate that will fit ... and stay Learners are to be placed through the use of the W&RSETA placement assessment tool. The tool is accessible to all contracted employers and service/training providers. Results of the placement assessment tool are to be attached to the Learnerships Agreement through the Master Data Sheet Contracted employers and service/training providers may however use their own selection and placement tool and evidence of the process followed must also be attached to the Learnerships Agreement. 8. Submission of agreements A Learnership Agreement is a legally binding document that is signed by the three key role players in learnerships: Learner, Employer and Training Provider. When a learner has been selected to participate in a learnership, a Learnership agreement needs to be signed between the employer, who will provide the workplace for the practical training; the training provider, who will provide the theoretical part of the learnership and the learner who will avail him/herself for the training. The employer/Training provider captures the agreement on the SETA Management System (SMS) and submits two original copies. The SETA will then register the Learnership agreement. The Learnership Agreement: Has to be complete and signed by all parties. Certified copy of the ID has to be attached to each agreement All parties have to attach their initials on each page Company (and Provider) logo(s) may be included on the Learnership agreement in addition to the SETA Logo. Companies have to submit two original copies There has to be a Parent/Guardian signature for minors (under 21years) WRSETA Learnership Agreement Guidelines (Microsoft Office Document 200kb) Compulsory supporting documents to be submitted with the Learnership Agreements Contract letter of employment for the 18.2 learners Results/evidence of the placement assessment process Completed grant claim form(Only applicable to sponsored learnerships) Provider status on Accreditation and Approval of Programmes 9. Verification of agreements. All information on the agreement will be verified before registration and Learnership agreements. If any outstanding information, the Learnership agreement will not be registered. 10. Registration of agreements. Learnership agreements are registered on our Seta Management System (SMS) and the contracted employers and service/training providers have to take accountability and make sure the information is correct. 11. Implement the learnership After successful registration of learnership agreements, the employer and training provider will be informed to commence with implementation. 12. Reporting All employers and training providers participating in a learnership have to report to the W&RSETA on a quarterly basis. The report should be submitted on the standard format as set out by the W&RSETA. 13. SMS training All contracted employers and training providers will be trained on the use of the SETA Management System (SMS) 14. Monitoring The W&RSETA is responsible for the monitoring of all Learnership sites. These sites are monitored on a quarterly. The objectives of the site visits are primarily to: Confirm and monitor the implementation of the learnerships programmes Monitor the compliance level of three parties to the Learnerships agreement Get input on the progress (and quality of the provision) of the programmes Make contact with all role players involved in the programmes Discuss roll-out plans, workplace guides, workplace assessment tools and reports Discuss the integration of the Theory and the Structured Workplace Experience Obtain information regarding the output and impact of the programme on the following: the workplace the learners facilitators, assessors, mentors, supervisors the learnership agreement, and the learnership agreement on the programme To meet the above, company representatives would need to organize the following: Focus Group Joint meeting with the Store Manager/Management, the Assessor(s), Mentor(s), Training Provider(s) & Skills Development Facilitator/Training Manager to discuss the progress, roll-out plans, workplace guides, programme approval, provider accreditation, assessments, the integration of the theory and the structured workplace experience, the quarterly reports, the impact of the programme, next phase (site visits) and recommendations to the SETA Individual Interviews - with the learner(s) in the workplace 15. Learners Allowances The Learnership allowances are determined as per the table below as prescribed by the Department of Labour in the Skills Development Act 97 of 1998. Column 1 Column 2 Column 3 Column 4 Exit level of learnership Credits already earned by learner Percentage of qualified wage to be paid as allowance Minimum allowance per week NQF 1 or 2 0 -120 35% R120.00 121 –240 69% R240.00 NQF 3 0 -120 17% R120.00 121 -240 40% R226.00 241 -360 53% R370.00 NQF 4 0 -120 13% R120.00 121 -240 25% R240.00 241 -360 53% R370.00 361 -480 56% R540.00 NQF 5 to 8 0-120 8% R120.00 120-240 18% R260.00 240-360 27% R389.00 361-480 38% R548.00 481-600 49% R700.00 [ Top | Back | Print ]